Payroll Services
Payroll set up correctly, run on time and matched to your books. We set up QuickBooks Payroll, run each pay period, review your payroll tax filings and fix past payroll problems for small businesses, in English and Spanish. Ongoing payroll starts at $99 a month.
QuickBooks Workforce Certified
Intuit ProAdvisor payroll certification
From $99 a month
Ongoing payroll for up to 5 employees, $8 for each additional employee. Setup or a move from another provider from $199.
Payroll tied to your books
Every pay run matched to your bookkeeping, with quarterly filings and year-end W-2s reviewed by a certified ProAdvisor.
For small businesses with employees, owners who pay themselves a salary and anyone hiring for the first time. We set up QuickBooks Payroll, run payroll each pay period, review your payroll tax filings and year-end forms, and fix past payroll problems, with payroll matched to your books every month. Payroll is handled by Malcolm Alexander-Neal, a QuickBooks Workforce Certified ProAdvisor, in English and Spanish.
Who this is for
Hiring your first employee
You're about to put someone on payroll and want the registrations, forms and first pay run done right.
Switching payroll providers
You use another payroll service or a spreadsheet and want payroll in QuickBooks, tied to your books.
S corporation owners
You need to pay yourself a salary through payroll and want it run correctly with the rest of your team.
Growing teams
You have a few employees now, more coming, and no time to run payroll every pay period yourself.
Payroll that needs fixing
Late deposits, wrong withholding, missed filings or a notice you don't understand.
Bookkeeping clients
You already have monthly bookkeeping with us and want payroll handled in the same place.
Services and pricing
Ongoing Payroll
from $99/month up to 5 employees, $8 per additional employee
- Every pay run processed on your schedule: weekly, every two weeks, twice a month or monthly
- Direct deposit and pay stubs for your employees
- New hires, raises, terminations and pay changes entered
- Payroll tax deposits and quarterly filings reviewed each quarter
- Payroll matched to your books every month
- W-2s and 1099-NECs reviewed at year-end
Other payroll work
Fees are in U.S. dollars. The monthly fee counts employees paid in the month. Your QuickBooks Payroll subscription is billed by Intuit, and wages and payroll taxes are paid from your business bank account. Employees in several states, local payroll taxes, garnishments and certified payroll are quoted. See our Bookkeeping plans to pair payroll with monthly books.
How We Work Together
Review
We look at your employees, states, pay schedule and what has been filed and paid so far this year.
Set up
We set up QuickBooks Payroll: employees, pay schedules, direct deposit, tax accounts and year-to-date amounts if you're switching.
Run each payroll
You send hours and changes by the cutoff. We prepare the payroll, you approve it, and employees are paid on time.
Close the quarter and year
We review the quarterly filings, match payroll to your books, and review W-2s and 1099-NECs at year-end.
Request a Payroll Quote
Tell us about your payroll. Next, you'll pick a time for a free 30-minute call. Please don't include Social Security numbers, bank details or tax documents here.
Thank you, we received your details.
The next step is a free 30-minute call. Pick a time that works for you. We'll go over your payroll and confirm the scope and monthly fee in writing.
A confirmation email is on its way. If you prefer email, reply to it and we'll answer there.
Resources
Free payroll guides
Hiring your first employee or closing out the year? Both checklists are free to download, in English or Spanish.
See all resources
Common Questions
Do I need QuickBooks Payroll to work with you?
Our payroll service runs on QuickBooks Payroll, so payroll and your books stay in one place. If you use another provider, we can move you over, ideally at the start of a quarter, and bring over year-to-date amounts so year-end forms are correct.
Who pays the payroll taxes?
Your business does. Wages and payroll taxes are paid from your business bank account. When QuickBooks Payroll is set up to pay and file automatically, it generally makes the federal and state tax deposits and files the related returns. We review them each quarter and at year-end.
Can you take over payroll in the middle of the year?
Yes. The cleanest time to switch is the start of a quarter, but we can switch at other times too. We enter year-to-date wages and taxes so W-2s and quarterly filings come out right.
I'm hiring my first employee. What do I need?
Usually an EIN, state withholding and unemployment accounts, a Form W-4 and Form I-9 from the employee, any state new-hire reporting, and a pay schedule. Requirements vary by state. We handle the setup, and our free First Employee Payroll Checklist walks through each step.
Should an S corporation owner be on payroll?
Generally, yes. Owners who work in their S corporation are expected to take a reasonable salary through payroll before taking distributions. We set up and run the owner's salary with the rest of payroll; how much to pay is part of our Tax Strategy and Planning work.
What if payroll filings were missed or I got a notice?
Tell us in the form. We review what was filed and paid, match it to your records, and quote the cleanup in writing. If a notice needs a formal response from an enrolled agent or attorney, we'll tell you.
This page describes a service, not individual tax or legal advice. Payroll tax and registration requirements depend on your state and your facts, and the scope is confirmed in a written engagement. QuickBooks Payroll is an Intuit product; its subscription is billed separately.